Data rooms employ a variety of structures to determine their pricing. Some are priced per page and others are dependent on the size of the storage. Some charge a flat rate per month. It is essential that M&A professionals are aware of the average VDR cost for each pricing type to make informed decisions regarding the best vendor for their budget and requirements.
The amount of files stored in the dataroom is a common way to determine the cost. This is a great choice for teams that don’t require the flexibility of size of files they upload. However, it will not work well for large collaborative projects.
Another method used by some vendors to determine the price for the data room is taking into account the number of administrative users. This is an excellent method for teams that have fewer requirements for collaboration and sharing of documents, but could be expensive for projects that require more advanced tools, like security visualization, visual analytics, and collaboration.
Some vendors have a flat monthly fee, which is ideal for lengthy M&A transactions that have a varying timeframe and are difficult to estimate. This pricing model can also be utilized by companies who are looking to reduce the expense of scanning and uploading a significant quantity of physical documents. This model also includes the customer service. Some providers, like offer support from an assigned coordinator on evenings and on weekends, as well as after office hours. This is helpful when working on documents that are time-sensitive.
