A board meeting online is an excellent way for a nonprofit’s board directors to meet remotely without the need for travel. Virtual meetings can pose unique issues. Some issues can be addressed with the use of the appropriate tools to meet the needs of your board however others require more thought and careful consideration. There are plenty of tools available to help you organize your online board meeting efficiently and effectively.
An agenda that is well-planned will allow you to increase the effectiveness of your online board meeting. Include specific discussion topics, along with the time limit and the final goal. This will keep the meetings on track and stop them from deviating from the main topics or taking too long.
Before you begin your meeting, it’s a great idea to ensure that all board members are aware of the tools and software they will need. Provide clear instructions regarding how to sign in to the videoconference, and also encourage your board members to shut down any software that could disrupt audio or take the bandwidth. Be sure to keep them out of brightly lit areas when they join to ensure that others can see their screens.
The best tool for facilitating an online board meeting would be a collaboration app. This allows board members to easily prepare for meetings via virtual technology and also attend them. Choose an app that comes with an editor for boards that can help you reduce the time required to plan meetings. It should also come with the capability to share agendas and meeting materials in advance. Find an app that lets you share documents in real time and allows participants to highlight and add annotations.
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