If a company chooses to use a virtual information room there are two main elements of the platform need to be secure storage for its files/documents and an easy access for team members. Based on the type of industry and project in terms of the number of users and the length of time of the project, there are a variety of pricing options for a VDR including per-page pricing, per-user pricing pricing based on size of storage as well as a flat monthly cost.
Many vendors charge based on the number of gigabytes (GB). This pricing method may be ideal for projects that have relatively small text file sizes however it can be costly for companies that are exchanging large video or audio files.
The price of a VDR also depends on the level of administrative access that is granted to the system. Some providers permit unlimited admins. This makes the platform pricier; however it streamlines processes and speeds up due diligence.
Integration with other platforms, like Slack or Microsoft Office (for instance), can improve the user experience and functionality. These features are usually more expensive than those without integrations.
The length of the project will often influence the cost of the virtual data room since most vendors offer an initial price for number of months, and then charges month-to-month after that. Certain vendors, such as DealRoom, offer discounts for M&A deals and allow you to cancel your contract once the deal is concluded. This option is ideal for companies that aren’t sure of the duration of a project.
